In a 100-mile race, your crew might see you 8 to 12 times across 20+ hours. They need to know which stations to drive to, what to bring, who is pacing which section, and what to do if you are ahead or behind schedule. Most crews figure this out with a shared Google Doc and a group text thread that scrolls forever.
Crew Central replaces the chaos with a single shared plan. Your crew and pacers get a magic link — no account needed — that shows them exactly where to be, what to bring, and what to do.
What Crew Central does
Shared aid station plan. Every station listed with mile marker, crew access type, estimated arrival time, and what needs to be ready. Your crew sees the same plan you do.
Pacer handoff schedule. Which pacer runs which section, where they join, and where they finish. No more confusion at 2 AM about who is supposed to be where.
Drop bag planner. What goes in each drop bag, for which station, so you are not digging through a bag at mile 75 looking for your headlamp.
Crew invitations. Send magic-link invites to your crew and pacers. They open the link and see the full plan — no app download, no account required.
Live tracking. Connect Garmin LiveTrack and your crew gets your real-time position on race day, so they know when to head to the next station.
Printable crew packet. Export the whole plan as a PDF your crew can print and bring to the race. No cell signal needed on course.
How to use it
Create a crew event
Add your race name, date, distance, and goal time. This becomes the hub for everything else.
Add your aid stations
If you have a race plan from the Race Planner, you can push the aid station list straight in. Otherwise, add them manually or extract them from the race manual PDF.
Invite your crew and pacers
Send magic-link invites by email. Each person gets role-scoped access — a pacer sees their handoff details, a crew chief sees the full plan.
Share and print
Enable the public share link for spectators, or export a printable PDF packet for race day. Your crew has everything they need, offline or online.
Pro tip: Build your crew plan at least a week before the race. That gives your crew time to review it, ask questions, and flag any logistics issues — like a station that needs a 4WD vehicle or a long hike from the parking area.
Watch out: Make sure your crew knows to open their invite link before race day. A crew member trying to figure out a magic link at 4 AM in the dark is a recipe for a missed handoff.